Employment Opportunities


Receptionist/Administrative Assistant

Type: Part-Time – Experienced

The Historical Society of Berks County DBA The Berks History Center (BHC)  in Reading PA is seeking a part-time Receptionist/Administrative Assistant for Berks History Center. This position performs routine clerical, secretarial and administrative work including answering telephones, receiving the public and volunteers, providing visitor assistance, data processing, record keeping and assisting the executive director. The right person will possess good people skills, excellent communication skills (bi-lingual preferred), knowledge of MS Office suite, and some retail experience is preferable.

Qualifications/Competencies:

  • Must possess a friendly, welcoming demeanor and a positive attitude
  • Must be a resourceful, motivated individual with a willingness to take direction and work well with others
  • Excellent Verbal and Written Communication Skills (bi-lingual preferred)
  • Technologically proficient with Microsoft Office Suite and QuickBooks

Performance Responsibilities:

The essential functions of this position include, but are not limited to, the following fundamental duties:

  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
  • Administrative assistant to the executive director includes the composition of correspondence, thank you letters, invitations to upcoming special events, constituent surveys and other duties as assigned
  • Maintains employee and department directories
  • Maintains patron and visitor attendance logs
  • Tracks volunteer hours
  • Records and distributes staff meeting minutes
  • Receives and sorts incoming mail and acts as one of the check systems for the financial administrator
  • Records membership payments and Annual Giving gifts
  • Maintains petty cash drawer at front desk
  • Assists other staff members with projects as assigned by the Executive Director
  • Assists in BHC event planning
  • Maintains safe and clean reception area including management of paperwork and office supplies
  • Oversees Museum Store including: opening and closing procedures, recording sales, merchandising displays, inventory management, contacting vendors and balancing cash drawer
  • Responsible for maintaining literature/brochure and BHC membership racks
  • All other duties as assigned

Click here for more information. 

To apply, please send PDF cover letter, resume and a writing sample to:
Amy Smith, Financial Administrator
membership@berkshistory.org

EQUAL EMPLOYMENT OPPORTUNITY

The BHC is committed to providing equal employment opportunity for all persons regardless of age, citizenship, color, disability, marital status, national origin, race, religion, sex, veteran status, genetic information, ancestry, and any other protected status. The BHC values and promotes diversity as a strategic advantage.